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Toledo
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Specializing in customized stationery from occasional invites to business cards, UpperCase Designs is where sleek and sophistication meet. Whether it’s a wedding or a thank you, special dates to everyday, let me make every moment count with customized invitations, note cards, announcements, photocards, and professional stationery fit to your specific needs.

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Filtering by Tag: save the date cards

Most Common Wedding Invitation Mistakes

Kelly Henry

Most Common Wedding Invitation Mistakes // Uppercase Designs

Bad mistakes, I’ve made a few…is not a song lyric you want to be quoting after ordering your wedding invitations. As one of the most vitally important parts of your wedding, your invitations hold need-to-know information (like when and where you’re getting married) and they give your guests a glimpse into what to expect from your overall wedding aesthetic. Mistakes happen but with the proper amount of preparation, there’s no need to fall victim to common invitation pitfalls we see time and time again. Consider the following Most Common Wedding Invitation Mistakes so you can avoid them yourself.

MISSPELLINGS

When it comes to wedding invitations, don’t expect autocorrect to save you from all typos. Even spell check can’t always catch grammatical errors. Read over your invitations multiple times and take special care to double check the spelling of names. Involve your fiance, parents, or friends in reading the proofs so everyone can be on the lookout for mistakes. If you’re working with an invitation designer don’t assume they will serve as your copy editor. While they may be able to fix obvious mistakes, they won’t know the difference if you misspell a name.

NOT ORDERING ENOUGH

Having to order more invitations is not a good position to be in. Not only will it add unneeded stress to get the extra invitations to your guests on time, going back to print will cost you. Save yourself the trouble and order 15-20 percent more invitations than your guest list requires. You may need to resend invites that get lost in the mail, or you may want to invite additional guests that weren’t on your original guest list. We also recommend requesting extra envelopes, as addressing mistakes can happen.

FAILING TO TAKE THE ENTIRE AESTHETIC INTO CONSIDERATION

Remember to focus on your entire stationery suite and not just the wedding invitation. While the invitation will be the focus of your paper goods, the envelopes matter too. You can make a big impact on guests with stunning envelopes as it’s truly the very first thing they will see. Avoid using address labels that will cheapen the look of your invitations. There are so many options available for addressing your envelopes from printed envelopes to utilizing a stationer or calligrapher.

ORDERING TOO LATE

Ordering your save the dates or wedding invitations late will put undue stress on you and your invitation designer. If you’re sending out save-the-dates aim to have them sent to guests at least 6 months before the wedding. To determine when you need to send your invitations, Brides states “Look at your wedding date and count back eight weeks (for a non-destination wedding). This is the latest you should mail your invitations to give your guests enough time to RSVP and make any travel plans. Having a destination wedding? Count back 12 weeks so your guests don’t feel rushed and can shop around for the best travel prices.”

NOT TAKING PHOTOS OF YOUR STATIONERY SUITE

In all the preparation for the big day, it might not occur to you to have your wedding stationery suite available so your photographer can take photos of it. Some photographers may request you send them copies of your paper goods before the wedding day so they can capture the photos ahead of time. The invitation suite is a big part of your wedding and should be captured along with all the other important memories.

Avoid common wedding invitation mistakes by starting early, ordering extra invitations, and remember to proofread multiple times! Hiring an expert to design your wedding invitations can also greatly reduce the amount of work you will have to do navigating the ins and outs of wedding stationery etiquette and avoiding common mistakes.

photo by // Tim & Kylee Photography

WEDDING STATIONERY TIMELINE

Kelly Henry

Most couples are often puzzled on deciding when is the right time to order and send out their wedding stationery. These items include your save the date cards, wedding invitations and thank you cards. I have included a wedding stationery timeline to help guide you through the process for when to order and mail your wedding stationery.

SAVE THE DATE CARDS

So the question has been popped and you said yes and the first big decision is when and where. Once you have set your wedding date and venue you can begin working on your save the date cards. It is recommended to order your save the date cards 7-8 months before your wedding. You will need to begin putting together your mailing list and address your envelopes (I do offer addressing services to help assist in the process). Save the dates should be sent out 6-7 months before your wedding date. Destination weddings should be sent out 9-12 months prior to the wedding to allow guests time to plan their accommodations and travel arrangements.

WEDDING INVITATIONS

Your wedding invitation is the first look into your wedding. It’s important to take the time to to find the perfect wedding invitation and if you are planning on a custom invitation design this process requires additional time. If you will be ordering custom design invitations the design process should begin 6-7 months out. Once you have all the important details including the time, venue, and reception information, you can order your wedding invitations. Your wedding invitations should be ordered 3-4 months in advance to allow time for assembly and addressing (I do offer assembly and addressing services to help assist in the process). Your wedding invitations should be mailed out 2 months prior to your wedding to allow adequate time for response cards to be returned.

WEDDING INVITATION TIMELINE

9 months before wedding

  • Begin to compile your guest list and addresses.

  • Book your ceremony and reception venue.

7 - 8 months before wedding

  • Finalize save the date details and mailing list.

  • Order your save the date cards.

6-7 months before wedding

  • Mail your save the date cards.

  • Gather all of the important details that you will need to include in your wedding invitations including location, time, reception location, rsvp by date, and return address for replies.

  • I recommend you set your rsvp date out 3-4 weeks prior to wedding date, this will allow time to make necessary phone calls to invited guests who have delayed in responding. Please confirm with your reception venue on their final guest count deadline date prior to the wedding.

  • Custom design wedding invitation process should begin with stationery designer.

4 - 5 months before wedding

  • Select your wedding invitation design.

  • Finalize the wording for your invitation. Please visit wedding invitation wording to help assist you.

  • Place your wedding invitation order.

3 - 4 months before wedding

  • Confirm your guest’s addresses are up-to-date.

  • Address envelopes and include return address.

  • Assemble all of your wedding invitation components (invitation, reception card,  rsvp card and return envelope with pre-postage, enclosure card) and place them into addressed envelopes.

2 months before wedding

  • Purchase postage stamps (have postal service weigh a complete assembled invitation to confirm postage amount)

  • Add stamps to invitations and mail them from the post office (mail all invitations together from one location)

  • Ask your local post office to hand cancel your wedding invitations. Hand canceling prevents the envelopes from being placed in the automatic sorters and look much prettier. I always tell my clients to bring in a little treat for the staff to make it harder for them to say no.

Wedding Thank You Cards

Please DO NOT forget the thank you card! It is important to show your appreciation to those who could and could not make your special day. Trust me, if you "forget" or chose not to send out thank you cards your guests will remember that last detail from your event. Saying thank you to your wedding guests, friends and family, bridal party, and even those special wedding professionals who made your day an important day. Your hand-written thank you notes should be sent within one month following your wedding. Take the time to send thank you notes along the way as gift are received from guests unable to attend. Helpful tip - Use your wedding guest list to record gifts received.

Download a copy of the Wedding Stationery Timeline for your planning.